Manage Files
How do I upload files in asset library?
Upload Files
Files can be uploaded to the Asset Library as single files, or in bulk.
- Navigate to the Asset Library.
- Upload files to the asset library using one of the following methods:
- Click the "Add Files" drop-down menu.
- From Desktop: Browse and select files from your desktop.
- Asset Library: Choose files from the asset library.
- Drag and drop files directly into the Files tab.
- Click the "Add Files" drop-down menu.
- Enter relevant metadata in the respective metadata fields.
- For bulk uploads, utilize the "Copy to all" feature to apply the same metadata to all files within the upload.
- Once you have entered all the relevant details, click Upload to upload the file into the asset library.
Search Files
- The Asset Library has a robust search functionality that allows the user to perform either free text search or metadata/facet based search.
- Free Text Search: Type keywords or file names in the search bar for quick results.
- Metadata/Facet-Based Search: Explore facets (groups based on metadata) to narrow your search, such as Artwork Type, Component Type, File Type, and Brand Name.
Manage Files
How do I update files in asset library?
Update Files
- To update the files available in the asset library:
- Hover over the file you want to update.
- Click "More Options" and select "Update."
- Choose the new file from your desktop (ensure the file type matches).
- Click "Open" to finalize the update.
How do I share files in asset library?
Share Files
- To share the files available in the asset library:
- Hover over the file you want to share.
- Click "More Options," and select "Share."
- Add users to share with and provide comments if needed.
- Attach additional files if desired.
- Click "Share" to send the files.
How do I delete files in asset library?
Delete Files
- To delete the files available in the asset library:
- Hover over the desired file you want to delete.
- Click "More Options," and select "Delete."
- Click Ok to confirm the deletion to remove the file permanently.
How do I bookmark files in asset library?
Bookmark Files
- To bookmark the files available in the asset library:
- Hover over the desired file you want to bookmark.
- Click the bookmark icon to add a file to your bookmarks.
- View bookmarked files from the hamburger menu.
- Click the bookmark icon again to remove a bookmark.
How do I download files in asset library?
Download Files
- To download the files available in the asset library:
- Hover over the desired file you want to download.
- Click the download icon to save a file to your device.
How do I edit file metadata in asset library?
Add/Edit Files Metadata
- To edit the file metadata available in the asset library
- Hover over the desired file you want to edit or add metadata.
- Click the info icon, then Edit.
- Add or modify desired metadata in their respective fields.
- Click Save to apply the changes.
How do I view changes and revisions in artworks or files?
- To track changes and revisions in your artwork or files:
- Hover over the file for which you want to view the change history.
- Click on "More Options," then select "Audit Log" to see a detailed list of all actions taken against the file for full transparency and accountability.
- If you need a record of these actions, click "Export.".
- An Excel file containing all the audit log details will be downloaded to your system for further reference.