Manage Copy Through Project Workflows

The Copy Manager workflow is tightly integrated with the overall project workflow in ManageArtworks. When a project is initiated using a workflow template configured with Copy Manager, a Copy tab becomes available within the project. This tab acts as the central workspace for performing all copy-related activities throughout the project lifecycle.

To learn how to configure a new project template with Copy Manager, refer to Configure Project Template.

A Copy Manager workflow follows the same structure and sequence as the project workflow, with the addition of copy-specific tasks. These tasks enable users to create, manage, review, approve, and translate copy content as part of the overall approval process.

Copy Manager workflows can be configured in multiple ways based on business requirements. Depending on the template design, a workflow may include different combinations of copy tasks, branching logic, and component-based execution. Because of this flexibility, it is not feasible to document every possible Copy Manager workflow configuration.

Instead, this article focuses on:

• The different types of Copy tasks
• How users interact with Copy tasks during a project
• How to complete copy-related activities using a representative end-to-end Copy Manager workflow

To illustrate this, the article walks through a typical Copy Manager project that includes the following copy tasks:

• Copy Setup
• Copy Input and Approval
• Copy Translation Input and Approval

After the Copy Translation Approval task is completed, the workflow branches based on the configured components. In this example, two components—100 ml and 200 ml—are defined.

The workflow then continues with tasks such as:

• Artwork Upload
• Final Copy Review
• Artwork Approval

Once all tasks are completed, the artwork files and copy content are published based on the publish configuration set up for the workflow. Artwork files are published to the Asset Library, and the approved copy content is published as a copy sheet under Published Copy in the Copy module.

Initiate a Project

To begin working with Copy Manager, initiate a project using a workflow template configured with Copy Manager. For instructions, refer to Start a New Project.

Note: In this example, two components—100 ml and 200 ml—are added during project creation. Adding components at the start of the project is optional. However, all copy elements must be assigned to components during the Copy Input task. Regardless of when components are added, ensure that every copy element is mapped to a component during the Copy Input task.

Copy Setup

Once the project is initiated, the workflow begins with the first configured task—in this example, the Copy Setup task. 

The Copy Setup task is optional and is used to prepare the copy structure for the project. This includes defining the required copy elements, assigning participants, and configuring translation languages. Using a Copy Setup task helps maintain a structured, scalable, and reusable copy content framework, especially for projects with multiple components or languages.

01. Access the Copy Tab

To begin the Copy Setup task:

1. Sign in to your ManageArtworks account.
2. Navigate to the Project Views module.
3. Open the required project that is configured with Copy Manager.
4. Select the Copy tab.

The Copy tab appears automatically when the project is initiated using a workflow template configured with Copy Manager. This tab serves as the workspace for completing all copy-related tasks in the workflow. At this stage you can set up copy elements, translations, and user assignments. You cannot enter copy content yet — content entry is performed in the Copy Input task. Each copy element carries its own version, shown as a badge next to the element name. The Version indicator legend below the grid explains the colours. In a first-time project every element shows an orange V1 until the project is published. For more information, refer to Track Copy Versions.

Auto Template Load (If Enabled) If Auto Template Load is enabled in Copy Manager Settings, the system automatically loads a matching Copy Template when you open the Copy tab. A matching template is identified based on the metadata configured in the copy template and the project. All elements defined in the matched template are automatically added to the project. Any associated configurations—such as assigned users, predefined values, or approval status—are also applied. Even when copy elements are loaded automatically, you can modify the elements and their configurations as required during the Copy Setup task.

02. Add Copy Elements

In the Copy Setup task, you define the copy elements required for the project. Copy elements represent individual pieces of content such as product name, ingredients, usage instructions, warnings, brand logo, barcode or regulatory text.

To support different business scenarios and reduce manual effort, ManageArtworks provides three ways to add copy elements. You can choose the method that best fits your project requirements.

The available methods are:

• From Master Elements
• From Other Components
• From Copy Template

You can use one or more of these methods within the same project.
 

Add Elements from Master

Use this option to add copy elements directly from the master list. This method is suitable when you need to add a limited number of elements or when working on smaller projects.

To add elements from Master Elements:

1. In the Copy tab, select the Add drop-down menu.
2. Select From Master Elements.
   
   
    
3. A list of copy elements defined in Master Data appears.
   Note: To manage Master Data elements, refer to Copy Elements.
4. Select the elements you want to include in the project.
   
   
    
5. If a required element is not available in the list, select New Element to create one.
   1. In the New Element popup, provide the following details:
      Note: Fields such as GS1 Code, Other Code, and Priority are displayed only if they are enabled in Copy Manager Settings.
      
      • Element Name: Enter the name of the copy element. To add the name in another language, click the globe icon and enter the translated name in the appropriate language box.
      • Element Data Type: Choose a suitable data type from the dropdown:
        • Text Box1: For alphanumeric text entries.
        • Nutrition Panel: For elements related to nutrition facts.
        • Image: Use this if the element value should be an image (e.g., Barcode).
        • Text Box1 + Text Box2: If you require two text inputs for the element (e.g., size with unit).
      • GS1 Equivalent (optional): If applicable, select a corresponding GS1 code from the dropdown.
        Note: Ensure the relevant GS1 code is already defined in the GS1 Master Data, or it won't appear in the dropdown.
      • Other Code (optional): If applicable, select a corresponding other code from the dropdown.
        Note: Ensure the relevant Other Code is already defined in the Other Code Master Data, or it won't appear in the dropdown.
      • Give Value Through: Select a suitable option from the dropdown:
        • User Input: Allows users to manually enter values.
        • Value Master: Restricts users to select predefined values.
          Note: The corresponding values must be configured under Copy Elements Value Master.
      • Priority (optional): Set a numeric priority for the element.
      • Element Description: Provide a brief description explaining the purpose or usage of the element. This helps users understand the element and supports copy extraction, compliance-related automated validations, and AI training. The description does not need to be exact; a brief or sample description is sufficient.
      • Element Example: Provide a sample value for the element. This helps users understand the expected format and supports automated validation and AI training. The example does not need to be exact.
      • Element Industry: Select the industry relevant to the element. This helps users contextualize the element and allows the system to apply industry-specific compliance checks, and AI training.
        
        
         
   2. Select Save to add the element to the system.
6. Once all desired elements are selected, select Save Elements to finalize and add them to the project’s Copy tab.

Add Elements from Other Component

Use this option to reuse copy elements from existing components available in the system. This helps reduce rework and ensures consistency by leveraging previously created or approved copy content.

To add elements from other components:

1. In the Copy tab, select the Add drop-down menu.
   
   
    
2. Select From Other Components.
3. The From Other Copy dialog is displayed, listing the copies available to you. The Copy Status column shows the status of each copy.
   Note: The statuses available here are controlled by the From Other Copy Setting in Copy Manager Settings. By default, only published copy is available. For more information, refer to Copy Manager Settings.
4. Select the plus (+) icon to expand the required component.
5. Select the required copy elements.
6. Once all required elements are selected, select Add Selected Elements to add them to the project.

Element Status After Adding from Other Components The status of the added copy elements depends on the status of the source component: If elements are added from In Progress or Terminated components, the element status is set to Pending for Input. If elements are added from Published components, the element status is set to Approved. Revising Approved Elements Even if an element is imported with the status Approved, you can revise it if changes are required. For more information, refer to Revise the Elements.

Add Elements From Copy Template

Use this option to quickly populate copy elements using predefined Copy Templates. This method is ideal for standardized projects and ensures consistency across multiple workflows.

Note: To create or manage Copy Templates, refer to Copy Template.

To add elements from a Copy Template:

1. Select the Add drop-down menu.
2. Select From Copy Template.
3. In the From Copy Template window, all copy templates available in the system are listed.
4. To view only templates whose configured metadata matches the project, select Matched Templates.
5. Select the required template and select Apply.
   
   
    
6. All elements configured in the selected template, along with their associated settings, are imported into the project.
7. Depending on the template configuration:
   • Elements may be preassigned with users.
   • Elements may include predefined values.
   • Elements may already be in an approved state.
8. This significantly reduces setup time for repetitive or standardized projects.

03. Add Translation to Copy Elements (Optional)

If your project requires copy content in multiple languages, you can configure translations for copy elements during the Copy Setup task.

Translations are added element-wise, allowing you to control which elements require translation and which languages apply to each element.

Note: If copy elements are added using a Copy Template and the selected template already includes translation configuration, those settings are automatically imported. You can modify the translation configuration if required.

How Translation Configuration Works Translation languages added per element. Different elements can have different translation languages. Translation configuration defined here is used later during: Translation Input Task Translation Approval Task Auto Translation Behavior (If Enabled) If Auto Translation is enabled in Copy Manager Settings, the system behaves as follows: If an element already has a value and auto translation is configured, the translated value is automatically generated. If an element has translation configured but no value yet: Auto translation is applied after the value is entered during the Copy Input task. If the auto-translated content requires correction, users can update it during: Translation Input Task Translation Approval Task Note: Even when translation configuration is imported from a copy template, you can edit or update the translation settings during the Copy Setup task.

To add translation languages:

1. In the Copy tab, select the Translation Language drop-down menu.
2. Select the required language.
   Example: Select French – France if you want to provide French translations.
   Note: You can add multiple translation languages by selecting them one by one from the dropdown.
   
   
    
3. After selecting a translation language, locate the copy element to which you want to apply translation.
4. Select the plus (+) icon in the Language column for that element.
5. Select the drop-down menu and select the required translation language from the list. (e.g., French - France).
   
   
    
6. The selected language is now associated with the copy element.
7. Repeat Steps 3 to 5 for any other elements that need translation.
8. You can assign different translation languages to different elements, or use the same one across all.
9. You can expand each element using the plus (+) icon to view and manage translation assignments.

04. Assign User to Copy Elements

After adding copy elements and configuring translations (if required), assign users who are responsible for inputting and approving copy content.

User assignment is done at the element level, giving you granular control over who works on each copy element.

Where the Available Users Come From Each copy element draws its available users from one of two sources, set by Participant Resolve Type on that element: Task — assign the participants of the corresponding Copy task, together with any users brought in by a Copy Template or by Copy Roles and Responsibilities. Element — assign users from a participant list you build for that element with Select Participants. That list can include any user in the system.

User Assignment Rules Keep the following rules in mind when assigning users to copy elements: You cannot add or remove the participants of a Copy task in a project. To change task participants for copy tasks, update the workflow template. These changes apply only to newly created projects. To give an element a different set of users in the current project, set its Participant Resolve Type to Element and add the users you need with Select Participants. If copy elements are added using a Copy Template and participants are already configured in the template, those user assignments are automatically imported. You can modify these assignments if required. Example: If a copy element (for example, Active Ingredients) is configured with User A in the Copy Template, but the Copy task in the workflow template includes only Users B, C, and D, the element is still assigned to User A. When modifying the participant for that element, the drop-down displays User A along with Users B, C, and D. For more information, refer to Copy Template. Participants can also be assigned automatically using Copy Roles and Responsibilities settings. If an element (for example, Address) is configured with participants in Copy Roles and Responsibilities, those users are automatically assigned when the element is added to the project. Note: Participant assignment from Copy Roles and Responsibilities does not override users assignments imported from a Copy Template. Even if a Collection (team) is assigned to a Copy task in the workflow template, or to an element through a Copy Template or Copy Roles and Responsibilities, the drop-down list displays the individual users resolved from that collection, not the collection itself.  Example: If two collections — Legal and Marketing — are assigned to the Copy task and each collection contains five users, the drop-down list displays 10 individual users grouped under their collection names. Select the users you need from either group.

To assign users to the elements:

1. In the Copy tab, select Assign Users.
   
   
    
2. In the Assign User dialog, all the added copy elements are displayed along with user selection fields for each task type.
3. Select the Settings icon associated with the required element, then use the Participant Resolve Type toggle:
   Note: The Participant Resolve Type setting in Copy Manager Settings decides the default for every element: when the setting is disabled, elements default to Task; when it is enabled, they default to Element. An element imported from a Copy Template, or configured in Copy Roles and Responsibilities, keeps the type set there. You can change the type for any element here.
   
   
   
   1. To assign the participants of the corresponding Copy task, or users brought in by a Copy Template or by Copy Roles and Responsibilities, set the toggle to Task.
   2. To assign any user in the system, set the toggle to Element.
      1. For an element set to Element, build its participant list if it does not already have one. 
         Note: Elements imported from a Copy Template, or covered by Copy Roles and Responsibilities, usually have participants already. If no users are available to select for an element, follow these steps to add participants.
         
         
         
         1. Select Select Participants.
         2. In the Task drop-down list, select the required task.
         3. In the Users drop-down list, select the required users.
         4. To add a collection, select the required attribute from the Select Team Attribute drop-down list, then select the required collections from the Select Collections drop-down list.
         5. For Copy Approval and Translation Language Approve, select the tick icon on a collection to mark it Mandatory. At least one member of a mandatory collection must be assigned to the element.
            
            
             
         6. Repeat for each task the element uses — Copy Input, Copy Approval, and, if the element has translation, Translation Language Input and Translation Language Approve.
         7. Select Save.
4. For each element, select the dropdown in the Copy Input and Copy Approve columns and select the appropriate users.
   • Copy Input – the person who will fill in the content.
   • Copy Approve – the person who will review and approve the content.
     Note: You can select multiple user only for Copy Approval.
5. Assign users for translation (if applicable):
   1. If a copy element includes translation, select the plus (+) icon next to the element.
   2. Select Expand All to expand every element at once, then Collapse All to close them again.
   3. To show only the elements that use a particular language, select that language from the Language drop-down list. All Languages is selected by default.
      
      
       
   4. Assign users to Translation Input and Translation Approve from the respective dropdowns.
      Note: You can select multiple user only for Translation Approval.
      
      
       
6. Configure Approval Settings (All or Anyone):
   If you’ve assigned multiple users for approving an element, you can control how approvals are handled by setting it to "All" or "Anyone"
   1. Select the Settings icon associated with the element where multiple users are assigned.
   2. Use the toggles associated with Base Approval or Translation Approval to select your preferred setting.
      • Anyone: Approval from any one of the assigned users is enough to proceed.
      • All: Every assigned user must approve the element for it to move forward.
        
        
         
7. Use Bulk User Assignment (If needed):
   If you want to assign the same user to multiple elements quickly:
   1. Toggle Bulk User Selection to On.
   2. Use the dropdown in the first row to assign a user to any of the following columns:
      • Copy Input
      • Copy Approval
      • Translation Input (if applicable)
      • Translation Approval (if applicable)
   3. The selected user will be automatically applied to all corresponding elements in the list.
      
      
       
8. After completing the user assignments, select Save to apply your changes.

05. Use Bulk Actions (Optional)

When the same change applies to several copy elements, select them and act on all of them at once instead of repeating the action element by element.

In the Copy Setup task you can use Bulk Delete, Bulk Delete Translation Locales, Bulk Add Translation, and Bulk Remove Translation.

1. Select the checkbox for each required copy element.
2. Select Bulk Action.
   Note: The menu lists only the actions available at the current stage, each with the number of selected items eligible for it.

06. Rearrange the Copy Elements

Copy elements and their translation languages appear in the order they were added. Drag them into the order you want the copy sheet to follow.

1. In the Actions column, drag a copy element by its drag handle to the required position.
2. To reorder the translation languages under a copy element, expand the element, then drag each language row by its drag handle.
3. The order is saved as you set it and is restored when the copy task is reopened. Each copy element keeps its own language order, so reordering the languages under one element does not affect any other element.
   Note: Translation languages are not sorted alphabetically or by language code.

07. Submit

After you have configured or set up the copy elements, select Submit to move the project to the next task in the workflow.

Copy Input

The Copy Input task is where you enter content (also called “values”) for each copy element that has been assigned to you. These values might be product information, ingredient names, statements, images or other regulatory texts.

What You Can Do in This Task

• Enter values for the copy elements assigned to you.
• Edit the values until you submit the task.
• Submit individual elements once values are finalized.

Note: If your workflow template is configured to allow it, you can also set up the copy sheet in this task — add copy elements, add translation languages, and assign users. But it is recommended to use the Copy Setup task for this, so these options are usually turned off here.

Set Up the Copy Sheet

If the workflow does not include a Copy Setup task, set up the copy sheet in this task:

• Add copy elements.
• If required, add translations.
• Assign users to those elements.

Each of these works the same way here as it does in the Copy Setup task.

01. Access the Copy Tab

1. Sign in to your ManageArtworks account.
2. Navigate to the Project Views module.
3. Open the Copy Input task.
4. Go to Copy tab.

02. View Your Assigned Elements

• By default, you will see only the elements that have been assigned to you.
• To view all elements in the project (not just your own), select the Filter by dropdown and select All.

Note: You can only enter values for the elements that are assigned to you.

03. Enter Values for Elements

What you enter, and how you enter it, depends on the copy element's data type:

• Text — type the value into the box. Some text elements have two boxes, and some take their value from a drop-down list instead of free text.
• Image — select an image instead of typing. Depending on the element, you select it from the Asset Library, using the Upload button in the Value column, or from a predefined list of values. For more information, refer to Enter an Image Value.
• Nutrition Panel — the value is a nutrition facts panel. An administrator sets up the panel templates your organization uses, and you select the template the artwork needs and enter the values into it.

Note: A copy element that came from published copy arrives Approved and cannot be edited until you revise it. For more information, refer to Revise the Elements.

Enter a Text Value

1. You can enter values for your copy elements by any of the following method:
   1. Quick Edit in the Value Column
      Note: Quick edit takes a single line of plain text. To enter more than one line, or to use formatting such as bold and italics, use Edit Element instead.
      1. In the Value column, select the input box next to the required copy element.
      2. Type your content or value for the element.
         Note: If the element is configured to use a drop-down list, select the value from the list instead of typing it.
      3. The value is saved automatically. You can change it at any time until you submit the element.
         
         
          
   2. Edit Element Option
      1. In the Actions column, select the Edit Element icon associated with the required copy element.
         
         
          
      2. On the Translation tab, which is selected by default, select the input box and type the value.
      3. Use the text formatting tools, such as bold, italics, and special characters, as needed.
      4. Select Save at the bottom of the dialog to apply your changes.
         
         
          
      5. The View and Edit Element dialog has four tabs:
         • Translation - Enter or update content for the element.
         • Instruction - Add additional guidance or notes about the element.
         • Comments -Add feedback or suggestions.
         • History - View a log of changes and updates made to the element. 
           Note: A Nutrition Panel element opens with the Panel Info and Panel Setup tabs instead. Instructions and comments are not available for these elements.

Enter an Image Value

1. In the Value column, select Upload next to the copy element.
   
   
    
2. In the Attach Image dialog, select From Asset Library.
   
   
    
3. In the File Selection dialog, select the file, then select Attach File. Use the filters or the search box to find the file. Note: Only one file can be attached to a copy element. The list shows only the asset types Copy Manager accepts — Icon, Symbol, and Logo — and the Asset Types setting in Copy Manager Settings can narrow it further. For more information, refer to Copy Manager Settings.
   
   
    
4. If required, enter a description under Image Description.
5. Select Save. The image is added to the copy element as its value.

Enter Nutrition Panel Values

1. In the Actions column, select the Edit Element icon for the Nutrition Panel element.
   
   
    
2. From Select Template Preview, select the nutrition facts template the artwork needs.
   
   
    
3. Select the Panel Setup tab.
4. Enter the values for the panel.
5. Select Save.
   Note: The panel's layout and options come from the template and cannot be changed here. To change them, an administrator has to edit the template.

Add Instructions (Optional)

1. In the View and Edit Element popup, select the Instruction tab.
2. Select the input box and type any instructions or notes related to the element.
3. Format the text using the editor tools, if needed.
4. Select the Send icon (paper plane) to add instruction to the elements.
   
   
    
5. Manage Instruction:
   Once an instruction is added, it will appear under the All Instructions section. You can edit or delete any instruction you have added.
   1. To Edit an Instruction:
      1. Select the Edit icon associated with the instruction.
         
         
          
      2. Update the text as needed.
      3. Select Save to apply your changes.
         
         
          
   2. To Delete an Instruction:
      1. Select the delete icon associated with the instruction.
      2. In the confirmation pop-up, select Yes to proceed.
      3. The instruction will be permanently removed.
         
         
          

Add Comments (Optional):

1. In the View and Edit Element popup, select the Comments tab.
2. Click the input box and type your comment or feedback.
3. Style the text using the formatting toolbar as needed.
   Note: Select the Help icon in the toolbar to learn how to use the formatting options.
4. Select the Send button (paper plane icon) to add your comment.
5. All added comments will appear under the All Comments section.
   Note: Comments cannot be edited or deleted once added.

View History

1. In the View and Edit Element popup, select the History tab to see:
   • Who updated the element
   • What changes were made
   • Time and date of the actions.
     
     
2. For a Nutrition Panel element, select Show history at the top of the dialog instead.

04. Assign Components

A project can cover more than one pack. In the example used in this article, the project has two components, 100 ml and 200 ml. Each copy element has to say which of those components it belongs to, because the project later splits by component and each split carries only the copy elements linked to it.

If the project you are working in has a Components tab, the copy is a Component Copy. If it does not, the copy is a Master Copy and there is nothing to assign — skip this step. In a Component Copy, every copy element must be linked to at least one component. An element that is not linked to a component cannot be submitted, so this step has to be completed before you finish the task. When a copy element is added to the Copy tab after the components, every component is assigned to it by default. You can change the selection.

Assign or change components by either of the following methods.

From the View and Edit Element Popup

1. In the Actions column, select the Edit Element icon associated with the required copy element.
2. In the element row at the top of the dialog, select the Components drop-down list.
3. Select the component(s) you want to associate with the element.
   Note: Only components added through the Components tab will be available in this list. Make sure components are added before assigning them.
4. Select the Save button at the bottom of the popup to apply your changes.

Directly from the Copy Tab

1. In the Components column, select the dropdown menu associated with the required copy element.
2. Select the component(s) you want to associate with the element.
   Note: Only components added through the Components tab will be available in this list. Make sure components are added before assigning them.
3. Your selection will be saved automatically.

05. Submit Element

Once you're satisfied with a value:

1. Select the Submit icon in the Input/Review column associated with the element.
2. The element's status changes to Input Given and its value is locked.
3. To change a submitted value:
   1. Select the Undo icon in the Input / Review column.
   2. Change the value.
   3. Select the Submit icon again.

Note: If you are unable to click the Submit icon, ensure that translation users have been assigned for that element (if translation is enabled). For elements with translation, make sure users are assigned to both Translation Input and Translation Approve.

06. Use Bulk Actions (Optional)

When the same change applies to several copy elements, select them and act on all of them at once instead of repeating the action element by element.

In the Copy Input task you can use Bulk Submit and, when the copy task is configured to allow it Bulk Delete, Bulk Delete Translation Locales, Bulk Add Translation, and Bulk Remove Translation.

07. Submit the Task

After all your assigned elements have been submitted:

1. Select the Submit button (top-right corner of the screen).
2. The task will move to the next stage in the workflow.

Note: You can only submit the task once all elements assigned to you are submitted.

Copy Approval

The Copy Approval task allows you to review and approve or reject the values submitted in the Copy Input task. Depending on how the workflow template was configured, you may also have permissions to:

• Add copy elements.
• Assign users to those elements.
• If required, add translations.
• Edit element values.

01. Access the Copy Tab

1. Sign in to your ManageArtworks account.
2. Navigate to the Project Views module.
3. Open the Copy Approval task.
4. Go to Copy tab.

02. View Your Assigned Elements

• By default, you will see only the elements that have been assigned to you.
• To view all elements in the project (not just your own), select the Filter by dropdown and select All.

Note: You can only approve the elements that are assigned to you.

03. Edit Values (Optional)

1. If required, you can edit the copy values as needed before approving it.
   Note: You can edit values only if the copy task is configured to allow it. For instructions on entering values, refer to Enter Values for Elements under Copy Input.

04. Approve or Reject Elements

Elements waiting for your decision show the status Pending for Copy Input Approval.
 

To Approve an Element

1. Review the value/content provided for the element.
2. If everything is correct, select the Approve icon in the Input/Review column.
3. The value will be locked and the element status will update to Copy Input Approved.

To Reject an Element

Note: If even a single element is rejected, the task cannot be moved to the next stage. All elements must be approved before moving forward.

1. Select the Reject icon in the Input / Review column. 
   1. If Rejection Reason Mandatory is disabled in Copy Manager Settings, the element is rejected immediately. No further steps are needed.
   2. If Rejection Reason Mandatory is enabled, enter the reason for rejection, then select Yes.
      
      
       
   3. The element status updates to Copy Input Rejected.
       

To Change your Decision

1. Select the Undo icon in the Input / Review column.
2. Approve or Reject the element again.

05. Use Bulk Actions (Optional)

When the same change applies to several copy elements, select them and act on all of them at once instead of repeating the action element by element.

In the Copy Approval task you can use Bulk Approve & Bulk Reject and when the copy task is configured to allow it Bulk Delete, Bulk Delete Translation Locales, Bulk Add Translation, and Bulk Remove Translation.

06. Approve or Reject the Task

1. To Approve the Task:
   1. After all assigned elements are approved, select the Approve button in the top-right corner of the screen.
   2. The task will move to the next stage in the workflow.
2. To Reject the Task:
   1. If any element is rejected, you must reject the entire task.
   2. Select the Reject button.
   3. The task will return to the previous stage, allowing the responsible user to update the rejected elements and resubmit them.

Notes You can approve the task only after all elements assigned to you have been approved.  If even one element is rejected, the task cannot be approved.

Translation Language Input

The Translation Language Input task allows you to provide translated content for the copy elements. This task works just like the Copy Input task, but it is specifically for entering values in the translation languages.

Note: If Auto Translation is enabled in Copy Manager Settings, the values entered in the Copy Input task are translated automatically. You can change the translated content if required. For more information, refer to Copy Manager Settings.

01. Access the Copy Tab

1. Sign in to your ManageArtworks account.
2. Navigate to the Project Views module.
3. Open the Translation Language Input task.
4. Go to Copy tab.

02. View Your Assigned Elements

• You will see only the translation elements assigned to you.
• To view all translation elements in the project (not just your own), select the Filter by dropdown and select All.

Note: You can only enter values for the translation elements that are assigned to you.

03. Enter or Modify Values for Translation Elements

Entering a translated value works the same way as entering a value in the Copy Input task — you select the input box for the translation language rather than the base language. You can work in the Value column on the copy sheet or in the View and Edit Element dialog, and the dialog's four tabs are the same. 

For instructions, refer to Enter Values for Elements under Copy Input.

Note: A value that was translated automatically shows an auto-translation icon next to the language in the Language column. The icon disappears once you change the value.

04. Submit Translation

Once you're satisfied with a value:

1. Select the Submit icon in the Input/Review column associated with the element.
2. The element's status changes to Translation Given and its value is locked.
3. To change a submitted value:
   1. Select the Undo icon in the Input / Review column.
   2. Change the value.
   3. Select the Submit icon again.

05. Use Bulk Actions (Optional)

When the same change applies to several copy elements, select them and act on all of them at once instead of repeating the action element by element.

In the Translation Language Input task you can use Bulk Submit and, when the copy task is configured to allow it,  Bulk Delete and Bulk Delete Translation Locales.

06. Submit the Task

After all your assigned translation elements have been submitted:

1. Select Submit in the top-right corner of the screen. The task moves to the next stage in the workflow.

Note: You can only submit the task once all translation elements assigned to you are submitted.

Translation Language Approval

The Translation Language Approval task allows you to review and approve or reject the translated values submitted in the Translation Language Input task. This task works just like the Copy Approval task, but it's specifically for approving translated values.

01. Access the Copy Tab

1. Sign in to your ManageArtworks account.
2. Navigate to the Project Views module.
3. Open the Translation Language Approval task.
4. Go to Copy tab.

02. View Your Assigned Elements

• You will see only the translation elements assigned to you.
• To view all translation elements in the project (not just your own), select the Filter by dropdown and select All.

Note: You can only approve the translation elements that are assigned to you.

03. Edit Values (Optional)

1. If required, you can edit the copy values as needed before approving it.
   Note: You can edit values only if the copy task is configured to allow it. For instructions on entering values, refer to Enter Values for Elements under Copy Input.

04. Approve or Reject Translation

Translation(s) waiting for your decision show the status Pending for Translation Approval.
 

To Approve a Translation

1. Review the value/content provided for the translation.
2. If everything is correct, select the Approve icon in the Input/Review column.
3. The value will be locked and the element status will update to Translation Approved.

To Reject a Translation

Note: If even a single translation is rejected, the task cannot be moved to the next stage. All translation must be approved before moving forward.

1. Select the Reject icon in the Input / Review column. 
   1. If Rejection Reason Mandatory is disabled in Copy Manager Settings, the translation is rejected immediately. No further steps are needed.
   2. If Rejection Reason Mandatory is enabled, enter the reason for rejection, then select Yes.
      
      
       
   3. The translation status updates to Translation Rejected.
       

To Change your Decision

1. Select the Undo icon in the Input / Review column.
2. Approve or Reject the translation again.

05. Use Bulk Actions (Optional)

When the same change applies to several translation, select them and act on all of them at once instead of repeating the action for each translation.

In the Translation Language Approval task you can use Bulk Approve and Bulk Reject, when the copy task is configured to allow it Bulk Delete Translation Locales.

06. Approve or Reject the Task

1. To Approve the Task:
   1. After all assigned translation are approved, select the Approve button in the top-right corner of the screen.
   2. The task will move to the next stage in the workflow.
2. To Reject the Task:
   1. If any translation is rejected, you must reject the entire task.
   2. Select the Reject button.
   3. The task will return to the previous stage, allowing the responsible user to update the rejected translation and resubmit them.

Notes You can approve the task only after all translation assigned to you have been approved.  If even one translation is rejected, the task cannot be approved.

Project Split

In the sample workflow we’re discussing, once the Translation Approval task is completed, the project will automatically split based on the components assigned.

For example, if the project has two components — 100 ml and 200 ml — it will split into two separate workflow paths, one for each component. From this point forward, the following tasks will be carried out independently for each split:

• Artwork Upload
• Final Copy Review
• Artwork Approval.

Artwork Upload

This task allows the user to upload artwork files that are based on the approved copy content collected via the Copy Manager.

In this task, the user needs access to the copy content for reference but should not be able to make any edits. That’s why the task is configured using the Only View copy task type.

Only View Copy Task

A task configured with the Only View copy task type provides read-only access to the copy tab.
Users can:

• View the copy content
• But cannot add, edit, delete elements or change any configurations.

Use this type when users only need to refer to the copy content, such as during artwork design or approval.

Submit the Task

After uploading the files:

1. Select the Submit button (top-right corner of the screen).
2. The task will move to the next stage in the workflow.

Final Copy Review

Sometimes, after the copy has been collected and approved, changes may still be required during the later stages of the workflow. The Final Copy Review task is designed to review and approve any final changes to the copy content.

This is where the Artwork Review copy task type comes into play.

Artwork Review Copy Task

The Artwork Review task type allows users to:

• Edit approved copy values
• Add or delete elements
• Reconfigure element assignments.

To edit approved copy values:

1. Select the Reject icon in the Input/Review column corresponding to the copy value you want to edit.
2. In the pop-up window, enter the reason for rejection.
3. Select Yes to confirm.
   
   
    
4. The element status will update to Un Approved.
5. You can now edit the copy values as needed.
   Note: Refer to the Enter Values section in the Copy Input paragraph for detailed instructions on entering values.
6. Once you edited the values as desired, submit the task.
   
   
    

Key points:

• Can be configured as either a Normal Task or a Decision Task
• If configured as a decision task, users can also reject the task if further changes are needed
• Once all changes are complete and approved, you can move the task forward to the next stage.

Submit the Task

Once satisfied with the copy data:

1. Select the Submit/Approve button (top-right corner of the screen).
2. The task will move to the next stage in the workflow.

Artwork Approval

This is the final task in the sample workflow.

Here, the user:

• Reviews the final artwork and associated copy content.
• Approves the task to complete the workflow.

Submit the Task

Once satisfied with the artwork:

1. Select the Approve button (top-right corner of the screen).
2. The task will move to the next stage in the workflow.

Upon approval:

• The final artwork files are published to the Asset Library based on the publish configuration.
• If you wish to customize when and which file types should be published—such as after the completion of a specific task or upon workflow completion—please contact the ManageArtworks Support Team for assistance in setting up the appropriate configuration.
• The associated copy data is stored along with the artwork.
• Since the user only needs to view the copy content and not modify it, this task is configured using the Only View copy task type.

Access the Published Copy Sheet

Once a project is completed, the associated copy content is compiled and published as a Copy Sheet. These published copy sheets can be accessed from a dedicated module called Copy.

To view a published copy sheet

1. Sign in to your ManageArtworks account.
2. Navigate to the Copy module.
3. A list of all published components (copy sheets) in the system will be displayed.
4. Select the desired components (copy sheet) to open and view its details.
   
   
    
5. To export a copy sheet:
   1. Select the three-dot icon (options menu).
   2. Select the Export option.
   3. Choose the components you want to export:
      • Export All – to download the all components associated with the project.
      • Export Selected – to download only the components you’ve selected.
        
        
         
   4. An Excel file containing the selected copy data will be downloaded to your system.

Related Articles

• Revise a Published Copy and Track Versions
• Use Bulk Actions on a Copy Sheet
• Manage Copy Through Project Workflows
• Revise the Elements