---
title: "Fill a Checklists"
url: "https://help.manageartworks.com/en/article/fill-a-checklists"
language: "en"
last_updated: "2026-04-16T08:45:33.367Z"
---

# Fill a Checklists

## How to Fill a Checklist

Once a checklist is configured for a task and the required file is uploaded, users can fill the checklist during task execution.

You can fill the checklist using either of the following options:

-   [From Files tab](https://help.manageartworks.com/en/article/checklists#fill-checklist-from-files-tab%C2%A0)
-   [From Web Viewer](https://help.manageartworks.com/en/article/checklists#fill-checklist-from-web-viewer%C2%A0)

### Fill Checklist from Files Tab  
 

#### 01. Access Checklist from Files Tab

1.  Sign in to your [ManageArtworks](https://app.manageartworks.com/karomi/global/build/login) account.
2.  Navigate to **Project Views**.
3.  Open the required **project/task**.
4.  Go to the **Files** tab.
5.  Select the **Viewer Checklist icon** associated with the file.  
      
    ![](https://cdn-assets.productfruits.com/c46c921a-14e0-4fcb-a4db-447e7f027868)  
     
6.  The **Viewer Checklist** popup displays all checklist items associated with the task and file.

![](https://cdn-assets.productfruits.com/4f68e73d-83f4-461a-b938-7a7849f8402e)

#### 02\. Provide Decision for Checklist Items

1.  For each checklist item:
    1.  Select the **dropdown**.
    2.  Choose the required decision:
        -   **Approved (Yes)**
        -   **Rejected (No)**
        -   **Not Applicable (N/A)**

![](https://cdn-assets.productfruits.com/8af763e4-9db6-4fa5-bbc5-1a086a82ca49)

#### 03\. Add Comments to Checklist Items (Optional)

1.  If required, select the **comment icon** next to the checklist item.
2.  Enter your comments in the text box.
3.  Select **Save**.
4.  The comment icon turns **green** to indicate that comments have been added.

| ![](https://cdn-assets.productfruits.com/cb77f884-6b41-4231-aa70-1e832e70a9d6) | **Note:** Maximum **1000 characters** allowed. Comments are added to the **Comments tab** of the project. Comments can be downloaded with artwork annotations (if configured in [Viewer Parameter Configuration](https://help.manageartworks.com/en/article/viewer-parameter-configuration)). |
| --- | --- |

![](https://cdn-assets.productfruits.com/ace66f11-74bd-44f4-8444-33da5c165b9a)

#### 04\. Add Checklist Summary (Optional)

Checklist Summary provides an overall summary of all checklist items.

| ![](https://cdn-assets.productfruits.com/cb77f884-6b41-4231-aa70-1e832e70a9d6) | **Note:** In some cases, the checklist summary can be configured as **mandatory**. In such scenarios, users must enter a summary before completing the task. |
| --- | --- |

To enter checklist summary:

1.  Select the **Checklist Summary** text box.
2.  Enter the summary.  
    **Note:** Maximum **300 characters** allowed.

![](https://cdn-assets.productfruits.com/63d0f6d2-696a-4bc5-9864-4af0ee73b49a)

#### 05\. View All Checklist Items

This view displays all checklist items up to the current task, including items from previous tasks.

1.  Select the **My Checklist** dropdown.
2.  Choose **All Checklist**.  
      
    ![](https://cdn-assets.productfruits.com/87cfbebe-9156-4f61-b0c2-13c9090a2e20)  
     
3.  Each checklist item displays a color indicator representing its status:
    -   **Green:** Marked as *Yes* or *N/A*
    -   **Red:** Marked as *No*
    -   **Grey:** No decision provided
    -   **Orange (Mixed):** Multiple users provided different decisions
4.  Each checklist item includes a **decision details toggle**.  
      
    ![](https://cdn-assets.productfruits.com/6ca947ca-3933-4867-b63d-ed57a7cb482a)  
     
5.  When expanded, it shows:
    -   **Added By** – User who provided the decision
    -   **Decision** – Selected value  
        **Note:** Decision details are shown only for the **latest file version**. Older version details are not displayed in the toggle
6.  To view older decisions, use the **comment icon**
7.  You can also, hover over the color indicator to view:
    -   Count of **Yes**
    -   Count of **No**
    -   Count of **N/A**
8.  You can filter checklist items based on status:
    -   All
    -   Yes
    -   No
    -   Mixed
    -   Not Selected
9.  By default, all statuses are selected.

![](https://cdn-assets.productfruits.com/f5d2d782-6827-469b-a0a9-e79fe37ef956)

#### 06\. Save

Once you have completed the checklist, close the **Viewer Checklist** pop-up. The system automatically saves your progress.

You can modify checklist responses until the task is completed. Once the task is completed, the checklist can no longer be edited.

![](https://cdn-assets.productfruits.com/67583c25-cc87-4d8a-b983-a8bc26679435)

### Fill Checklist from Web Viewer  
 

#### 01. Access Checklist from Web Viewer

1.  Sign in to your [ManageArtworks](https://app.manageartworks.com/karomi/global/build/login) account.
2.  Navigate to **Project Views**.
3.  Open the required **project/task**.
4.  Go to the **Files** tab.
5.  Select the requited file to open the file in the **Web Viewer**.  
      
    ![](https://cdn-assets.productfruits.com/c46c921a-14e0-4fcb-a4db-447e7f027868)  
     
6.  The checklist panel displays all checklist items associated with the task and file. All actions (decision selection, comments, summary, filtering) work the same as in the **Files tab**.

![](https://cdn-assets.productfruits.com/60158fa3-1092-45b8-b3f1-86e879031328)

#### 02\. Provide Decision for Checklist Items

1.  For each checklist item:
    1.  Select the **dropdown**.
    2.  Choose the required decision:
        -   **Approved (Yes)**
        -   **Rejected (No)**
        -   **Not Applicable (N/A)**

![](https://cdn-assets.productfruits.com/c48a17fd-5141-4c8c-bd1e-f82a9e97f7a5)

#### 03\. Add Comments to Checklist Items (Optional)

1.  If required, select the **comment icon** next to the checklist item.
2.  Enter your comments in the text box.
3.  Select **Save**.
4.  The comment icon turns **green** to indicate that comments have been added.

| ![](https://cdn-assets.productfruits.com/cb77f884-6b41-4231-aa70-1e832e70a9d6) | **Note:** Maximum **1000 characters** allowed. Comments are added to the **Comments tab** of the project. Comments can be downloaded with artwork annotations (if configured in [Viewer Parameter Configuration](https://help.manageartworks.com/en/article/viewer-parameter-configuration)). |
| --- | --- |

![](https://cdn-assets.productfruits.com/05d1ec19-808c-4f16-be6f-4a925a60ec54)

#### 04\. Add Checklist Summary (Optional)

Checklist Summary provides an overall summary of all checklist items.

| ![](https://cdn-assets.productfruits.com/cb77f884-6b41-4231-aa70-1e832e70a9d6) | **Note:** In some cases, the checklist summary can be configured as **mandatory**. In such scenarios, users must enter a summary before completing the checklist. |
| --- | --- |

To enter checklist summary:

1.  Select the **Checklist Summary** text box.
2.  Enter the summary.  
    **Note:** Maximum **300 characters** allowed.

![](https://cdn-assets.productfruits.com/27288921-31bd-4599-b2f0-e10fde52c6f6)

#### 05\. View All Checklist Items

This view displays all checklist items up to the current task, including items from previous tasks.

1.  Select the **My Checklist** dropdown.
2.  Choose **All Checklist**.  
      
    ![](https://cdn-assets.productfruits.com/191d1976-fc96-48d4-a6f6-70f0aebd230d)  
     
3.  Each checklist item displays a color indicator representing its status:
    -   **Green:** Marked as *Yes* or *N/A*
    -   **Red:** Marked as *No*
    -   **Grey:** No decision provided
    -   **Orange (Mixed):** Multiple users provided different decisions
4.  Each checklist item includes a **decision details toggle**.  
      
    ![](https://cdn-assets.productfruits.com/e6676018-e338-4b80-815f-e665dcf5e976)  
     
5.  When expanded, it shows:
    -   **Added By** – User who provided the decision
    -   **Decision** – Selected value  
        **Note:** Decision details are shown only for the **latest file version**. Older version details are not displayed in the toggle
6.  To view older decisions, use the **comment icon**
7.  You can also, hover over the color indicator to view:
    -   Count of **Yes**
    -   Count of **No**
    -   Count of **N/A**
8.  You can filter checklist items based on status:
    -   All
    -   Yes
    -   No
    -   Mixed
    -   Not Selected
9.  By default, all statuses are selected.

![](https://cdn-assets.productfruits.com/42cb5654-c473-4e17-bf5b-73b76aa2bacc)

#### 06\. Save

Once you have completed the checklist, close the checklist panel by selecting the **Checklist icon** or navigate back to the project by selecting **View Project**. The system automatically saves your progress.

You can modify checklist responses until the task is completed. Once the task is completed, the checklist can no longer be edited.

![](https://cdn-assets.productfruits.com/38137c8e-d8e2-4299-8636-f573f4d09822)